How to Optimize Your Limited Time

 

This post's podcast episode is available at Sounder, Apple Podcasts, Google Podcasts, Stitcher and Spotify.

When you are short of time, here is the one action that will give you 80 percent results in 20 percent of the time.

DO THIS

Support leaders when they’re making decisions.

BY DOING THIS

–      Know what decisions they’re making and when.

–      Ensure that leaders have accurate information on options.

–     Try to attend these meetings or follow up afterward.

Most people have fewer resources to fulfill their change role than they need, and so must choose which activities are most important. Of all the tasks you need to perform, I suggest prioritizing spending time with leaders as they are making decisions. These moments will determine the success of your project and will define where your knowledge and experience are needed most.

Status meetings are crucial to the success of change initiatives because this is where leaders review progress, evaluate risks and make decisions, including on the allocation of resources. If you know what’s being decided at these meetings, you can influence what data is presented and what questions get asked. The better briefed leaders are, the better they will be at making the right decisions.

KNOWLEDGE BITES

DECISION PLANNING TOOL: What decisions are project leaders making that will impact the success of the change?

SUCCESS TIP

If you don’t have access to the leader, give the information to someone they rely on for guidance.

The Optimizing Your Limited Time podcast episode with change management expert Yvonne Thevenot.

Phil Buckley is the author of Change on the Run and Change with Confidence, host of the Change on the Run podcast, and co-creator of the Sharing Change with Confidence Newsletter.

#change #changemanagement #transformation #business #timemanagement #leadership #management #podcasts

How to Measure Progress

This post's podcast episode is available at Sounder, Apple Podcasts, Google Podcasts, Stitcher and Spotify.

When you are short of time, here is the one action that will give you 80 percent results in 20 percent of the time.

DO THIS

Track two data sources, with stakeholder commentary, for each checkpoint or outcome.

BY DOING THIS

–      Define the two data sources you’ll track that stakeholders find valuable.

–      Identify people who can comment on each.

–     Create a simple chart to report on data and associated stakeholder quotes.

People give little thought to measurement at the beginning of a project because they’re too absorbed in planning activities. Spending time up front defining and gaining buy-in for measures will save you considerable heartache throughout the execution phase of your project.

The two questions you need to answer are: a) What information can you track that will accurately communicate what you’ve completed at each plan checkpoint? and b) Who can provide context around this data? For example, you could track percentage completion of training and include a quote from the participants’ leader, such as, “My team felt the training provided them with everything they need to operate the new system.”

It’s important to get agreement from leaders on what data will be tracked and by whom. The clearer they are about how success will be measured, the more supportive they’ll be at progress reviews. 

KNOWLEDGE BITES

MEASUREMENT DASHBOARD TOOL: What measures will demonstrate that I'm achieving project outcomes?

SUCCESS TIP

Reminding leaders of the rationale behind which metrics were chosen will avoid challenges to them later.

The Measuring Progress podcast episode with business and market development expert Søren Pedersen.

Phil Buckley is the author of Change on the Run and Change with Confidence, host of the Change on the Run podcast, and co-creator of the Sharing Change with Confidence Newsletter.

#change #changemanagement #business #measurement #leadership #emergencymanagement #podcasts

What 3 Words Will Help You Make 2022 One of Your Best?

This is year nine of using Chris Brogan’s “My Three Words”  planning exercise to set myself up for success at the beginning of a new year. It helps me take stock of the previous year, commit to meaningful goals, and identify what it will take to achieve them.

Here is how Chris’ technique works: After setting your goals for the year, select three words that will keep them top of mind and guide your actions toward these outcomes. At the end of the year, assess their effectiveness before starting the process again, incorporating new learnings.

Last year was a big one for me. My primary goal was to finish writing my second book, Change on the Run, and publish it in March through Page Two Books. My tasks included writing and recording an audiobook version, planning a live virtual launch event and marketing online. The three words that supported me were reach, partner and share. I kept them visible on my monitor stand and wrote them out daily as reminders to stay focused.

Reach propelled me to build awareness with my target market of people going through workplace change who have little time to learn what works. I hosted 29 podcast episodes, gave 14 interviews, wrote 30 blog posts and five articles, and facilitated five workshops. I missed a few opportunities, but there is no “perfect” in promotion, just like change management.

Partner was a prompt to collaborate with individuals and organizations to maximize my impact. Inertia encourages us to repeat experiences instead of discovering new ones that enable us to grow. Mine spanned consulting partnerships, peer community events, and university engagements.

Share was a reminder that I am happiest when helping others. Reserving time for mentoring and coaching is important, and I didn’t want to pass on these opportunities to support others. I coached conference presenters and shared my perspectives with many. Our conversations taught me a lot and forged valued relationships.

My three words contributed to a meaningful and successful 2021. There were times when I didn’t review them, sometimes for days. Inconsistency led to distractions and poor snap decisions about my time. After a few missteps, I renewed my morning routine, and focus returned.

This year represents a fresh start after dedicating three years to creating Change on the Run. To make room for new opportunities and growth, I am reorienting the words from “delivery” to “discovery.’ My three words to guide me to success for 2022 are activate, breathe and outcomes.

Activate is about creating the conditions where I can be my best. Being at the top of my game requires physical and mental regimens that are difficult to do consistently. Achieving my goal will take a shift in mindset and investment of time. I am tracking my progress daily to avoid lapses, knowing that one miss often leads to another.

Breathe refers to pausing before making commitments. My default response is to say yes quickly to good initiatives, sometimes at the expense of great ones. As Sean Covey counsels, “Saying 'yes' to one thing means saying 'no' to another.” I need to replace my trigger of commitment with one of thoughtful consideration.

Outcomes builds on the evaluation theme of breathe. It is inspired by Marshall Goldsmith’s advice to “make sure that the benefits are truly worth your efforts” of doing something. One of my podcast guests asks his client’s “To what end?” before beginning an assignment. I plan to ask it for all parts of my life.

Completing the “My Three Words” exercise over a couple of days sharpened my goals and pressure-tested words before committing to them. Now, I am taking action.

Every January holds the promise of a great year ahead. The My Three Words planning exercise has helped me achieve my goals for almost a decade. If you need some support to reach yours, what three words will help you make 2022 one of your best?